SmartLedger for NGOs
Accounting with clarity.
Impact with confidence.
Books, donor reports and grant tracking for NGOs, churches, charities and community organisations. Capture a receipt on a phone, let your accountant review it, and have statements ready for the board and every donor.
No card needed to start. UGX and USD, MTN and Airtel Mobile Money.
Features
Everything a non-profit finance team needs, in plain language
Receipts from any phone
Field staff snap receipts, cheques and mobile money screenshots. Every document stays attached to its entry for the auditor.
Nothing posts without approval
SmartLedger proposes the account; your accountant reviews, corrects and posts. Every change is in the audit trail.
Donors, grants and restrictions
Track restricted and unrestricted funds, budget against actual for each grant, and send donor receipts and statements.
UGX and USD side by side
Enter in either currency; SmartLedger converts at the rate for the transaction date and keeps the original amount.
Bank inbox and reconciliation
Upload statements, pair or assign each line, and finish a reconciliation only when the difference is zero.
Payroll for Uganda
PAYE and NSSF worked out each month, ready for the URA and NSSF returns. Switch it on only if you need it.
How it works
From a receipt in the field to a report on the board’s table
- 1
Capture
Staff upload receipts, cheques and statements from a phone or computer.
- 2
Review
SmartLedger reads each document as income or expense and suggests the account.
- 3
Approve and post
The accountant checks, corrects and posts. Donor receipts are issued on posting.
- 4
Report
Statements and donor reports for any period, exported as PDF on any device.
Reports
Non-profit statements your donors and auditors expect
Choose any month, quarter or year. Every report prints in portrait, fits the page and can carry your signatories.
See all reports →Pricing
Simple plans. 30 days free.
Pay by MTN or Airtel Mobile Money, or by card.
Community
- Income, expenses and vouchers
- Ready-made nonprofit or church accounts
- Receipts captured on the phone
- Core financial statements
Basic
- Everything in Community
- Up to 3 users with roles and approvals
- Budgets and budget vs actual (also ministry budgets)
- Standard financial reports: cash flows, net assets, revenue by donor
Starter
- Everything in Basic
- Up to 5 users
- Full nonprofit statements with notes and functional expenses
- Monthly, quarterly and board reports
Growth
Most chosen- Everything in Starter
- Grant management and donor reports
- Uganda payroll (PAYE, NSSF, LST)
- Budgets and budget vs actual
Enterprise
- Everything in Growth
- Multiple entities and consolidation
- Beneficiaries and programme results
- Read-only API for other systems
Give your donors the clarity they deserve
Set up your organisation in a few minutes. Your books stay yours — export everything at any time.